EXECUTIVE ASSISTANT – High-End Residential Construction

About Janiczek Homes

Since its inception as a small carpentry and remodeling business in 1984, Janiczek Homes has grown into a mature custom homebuilding company. Janiczek Homes has a reputation for fine work, dedication to clients, and has longstanding relationships with Philadelphia’s architects and artisans of note. Janiczek Homes has received numerous accolades and awards for their projects, all of which demonstrate an unwavering standard of excellence and unparalleled eye for detail.

Janiczek Homes is looking to grow our dedicated team to continue to provide our clients with the best in quality and customer service. Our team is composed of supportive, collaborative, hard-working and creative problem solvers. Our office is in a bespoke, renovated barn that provides a casual and creative working atmosphere. If you are interested in joining an established, exciting company with the potential to make a large impact, please apply!

Position Summary

We are looking for an Executive Assistant to provide comprehensive administrative support to our executive team. This role requires exceptional communication skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. As an Executive Assistant, you will play a critical role in optimizing the efficiency of our executives and ensuring seamless operations.

Responsibilities

·       Coordinate complex scheduling and calendar management on behalf of the President, as well as content and flow of information to other company stakeholders

·       Manage the President’s travel logistics, meetings, and activities

·       Manage communication on behalf of the President, including emails and phone calls

·       Prepare and edit correspondence, reports, presentations, and other documents with a high level of accuracy and attention to detail

·       Provide various reports, data, information, and other requests as needed

·       Provide general administrative and office support

·       Maintain exceptional professionalism and strict confidentiality with all materials

·       Organize team communications and plan events, both internal and off-site

·       Prepare and edit correspondence, reports, presentations, and other documents with a high level of accuracy and attention to detail

·       Other duties as assigned and necessary

Job Requirements

  • Four or more years of experience in an administrative role reporting directly to upper management

  • Bachelor’s degree preferred

  • Excellent written and verbal communication skills

  • Strong time-management skills and an ability to organize and coordinate multiple concurrent projects

  • Strong attention to detail

  • Advanced proficiency with MS Office products and an aptitude for learning new software and systems

  • Flexible team player who is willing to adapt to changes and unafraid of challenges

  • Ability to maintain confidentiality of information related to the company and its employees

  • Experience in architecture, design, or residential building industries is a plus

Benefits

·       Various bonus opportunities based on personal and company performance

·       IRA/401k with Employer Match

·       Paid time off and paid holidays

·       Company events and outings

·       Collaborative and supportive team

·       Unique and challenging projects

·       Opportunities to work with top architects, designers and craftsmen in the region

·       Opportunities for learning and career growth

Salary – $75,000 - $85,000 per year

Schedule and Working Hours

·       Typical working hours 8am to 5pm, Monday through Friday with some variability based on project needs

To Apply

Interested applicants are welcome to submit a Cover Letter and Resume to info@janiczekhomes.com.